Distributor replaces paper receipts and email chains with a reimbursement app — and cuts approval time from weeks to days
Employees file expenses in under a minute, approvers clear the queue from one screen, and nobody chases a receipt over email anymore.
A regional distributor was reimbursing employees through paper receipts, email approvals, and double-entered spreadsheets. We built them a bespoke reimbursement app — filing takes under a minute, approvers clear everything from one queue, and every receipt and decision lives with the expense. Approval time dropped from weeks to days, and lost receipts went to zero.
Expense reimbursements meant paper receipts, email chains, and manual spreadsheet tracking. Approvals got delayed, receipts got lost, and posting required double-entry.
The day-to-day cost added up:
It was time to move the whole loop — filing, review, and the paper trail — into one place built for how the team actually works.
We built the Reimbursement Application with the client's team, start to finish. Employees group receipts into a single report and submit in under a minute. Approvers see everything waiting on them in one queue and decide — approve, reject, or send back — without leaving the screen. When something needs fixing, the note travels with the expense, so the fix-and-resubmit loop replaces the email chain.
